Your teams use AI on client work, yet that time and cost are not captured in your time entries and fees. HEBED links them to each engagement, so partners know what to bill, how to price and where to invest in AI.
HEG GenèveHES-SO · Applied research
InnosuisseInnovation Cheque supportGeneral assistants, specialist AI tools and private models
OpenAI
Claude
Mistral
Harvey
Legora
Copilot
Deepjudge
Omnilex
PerplexityPPrivate modelsAI now drafts, researches and analyses on client files. Its time and cost stay in the AI tools, disconnected from the engagement, the time entries and the fee.
Fixed feesNo one knows what the fee really pays.
Supported AI activity, in the tools your team uses.
Linked automatically to the right engagement, beside your time entries and fees.
You choose how each engagement and each tool is treated.
HEBED works beside your time and billing system. It never bills anything on its own.
OpenAIClaudeMistralHarveyLegoraCopilotDeepjudgeOmnilexPerplexityPPrivate modelsSet up once between your people and their AI tools. Agree which tools and data are in scope.
Your people keep the AI tools they use today.
Captured automatically per session, then linked to the engagement beside its time entries.
Select the proxy to see supported AI activity become visible and ready to link to the right engagement.
The proxy captures AI time and cost in supported tools. Fees, rates and billing rules come from your firm. Tool coverage and data scope are agreed with each firm before set-up.
Legal, accounting and consulting: firms that bill by the hour or by fixed fee. AI changes each model differently.
Your engagements, with AI-assisted time and cost beside time entries and fees.
One view per engagement. The decision stays with you.
Captured by HEBEDYour records
Captured by HEBED · all practices · year to date
| Engagement | AI-assisted time | AI cost |
|---|---|---|
| 24-018 | 126h 40m | CHF 16,840 |
| 24-031 | 112h 15m | CHF 14,920 |
| 24-045 | 118h 05m | CHF 16,324 |
| Not yet linked | 37h 20m | CHF 4,756 |
Every AI session, linked to an engagement. Anything unlinked stays visible for review.
Time entries are the hours your team records. AI-assisted time is the time spent in AI tools. The two can overlap, so HEBED keeps them separate and you decide.
Fees = hours billed × rate. For AI-assisted time, you decide: already recorded, added to the invoice, or absorbed.
Effective rate = agreed fee ÷ hours of work. Higher is better: it rises when AI saves hours and falls when AI adds to them.
Licences and usage, allocated by use. Shown as a share of fees.
Firm-wide: licences, usage and training, to decide where to invest next.
Short answers. The details are agreed with your firm before set-up.
For each AI session: the tool, the professional, the time, the cost and the engagement. What is in scope, and what stays out, is agreed with your firm before set-up.
No. HEBED never bills on its own. It shows AI-assisted time and cost beside your time entries and fees. You set the rates and billing rules, and you decide whether AI-assisted work is already recorded, added to the invoice, absorbed or reflected in future pricing.
You do. Tools, teams and data are agreed before set-up and can be changed later.
No. It is shown beside the time entries, never added to them. You decide whether it is already recorded, invoiced or absorbed.
No. The goal is fewer total hours for the same work, and a price that reflects the real effort. AI that saves hours raises what a fee pays per hour; AI that adds hours shows where a method needs review.
Nothing new. They keep using their AI tools. HEBED captures supported activity automatically, and anything it cannot link stays visible for review.
From your own records. HEBED does not replace your time or billing system.
Licences and usage for the tools in scope, allocated to engagements by use.
Your engagements, with AI-assisted time and cost beside time entries and fees.
AI-assisted time and cost behind each matter, beside your time entries and fees. Decide how AI work is billed on hourly matters, and see what fixed fees really pay.
For law firms
What you can review, matter by matter.
Decide whether AI-assisted time is already in the time entries, added to the invoice or written off.
See the effective rate on each fixed-fee matter, with AI-assisted time included.
Price future matters from observed work.
When AI cuts hours, an hourly matter bills less and a fixed-fee matter pays more per hour. Both need the AI work in view.
Legal · AI-assisted time, cost and fee type
| Matter | Fee type | AI cost |
|---|---|---|
| M-2041 · Corporate | Hourly | CHF 2,480 |
| M-2077 · Employment | Fixed fee | CHF 1,510 |
| L-3110 · Litigation | Hourly | CHF 3,050 |
| M-2093 · Real estate | Fixed fee | CHF 1,000 |
AI-assisted time is captured automatically and shown beside time entries, never added to them. Hourly: you decide how it is billed. Fixed fee: see what the fee pays per hour.
Your people keep their AI tools. You decide which tools and data are in scope, and HEBED links each AI session to the right matter and practice team.
OpenAIClaudeMistralHarveyLegoraCopilotDeepjudgeOmnilexPerplexityPPrivate modelsSet up once between your people and their AI tools. Agree which tools and data are in scope.
Your people keep the AI tools they use today.
AI time and cost captured automatically in supported tools and linked to matters and practice teams.
Select the proxy to see supported AI activity become visible and ready to link to the right matter and practice team.
Illustrative flow. Tool coverage, data access and confidentiality scope are agreed with each firm before set-up.
See AI-assisted time and cost beside the fees and time entries of your own engagements.
AI-assisted time and cost on recurring client work, beside your time entries and fees. See what each client really takes.
For accounting, fiduciary, tax and audit firms
What you can review, client by client.
Decide how AI-assisted time on hourly advisory work is billed.
Compare each recurring fee with the time entries, AI-assisted time and AI cost behind it.
Use observed effort when you renew a recurring fee.
The agreed fee is visible. Preparation, review, AI-assisted work and AI cost decide how well it holds up.
Accounting · AI-assisted time, cost and fee type
| Client | Fee type | AI cost |
|---|---|---|
| 4471 · Annual accounts | Fixed fee | CHF 1,630 |
| 5102 · Tax return | Fixed fee | CHF 760 |
| 3388 · Advisory | Hourly | CHF 1,240 |
| 6015 · Audit support | Fixed fee | CHF 1,990 |
AI-assisted time is captured automatically and shown beside time entries, never added to them. Hourly: you decide how it is billed. Fixed fee: see what the fee pays per hour.
Your people keep their AI tools. You decide which tools and data are in scope, and HEBED links each AI session to the right client and assignment.
OpenAIClaudeMistralCopilotPPrivate modelsSet up once between your people and their AI tools. Agree which tools and data are in scope.
Your people keep the AI tools they use today.
AI time and cost captured automatically in supported tools and linked to clients and assignments.
Select the proxy to see supported AI activity become visible and ready to link to the right client and assignment.
Illustrative flow. Tool coverage, data access and confidentiality scope are agreed with each firm before set-up.
See AI-assisted time and cost beside the fees and time entries of your own engagements.
AI-assisted time and cost on each engagement, beside consultant time entries and fees, for hourly and fixed-price projects.
For consulting and advisory firms
What you can review, engagement by engagement.
Decide how AI-assisted time on hourly work appears on the invoice.
See what each project fee pays per hour, with AI-assisted time included and AI cost beside it.
Use actual engagement effort when setting the next fee.
On hourly work, AI-assisted time raises a billing question. On a fixed fee, it changes what the price really pays per hour.
Consulting · AI-assisted time, cost and fee type
| Project | Fee type | AI cost |
|---|---|---|
| C-118 · Strategy | Fixed fee | CHF 4,220 |
| C-124 · Transformation | Hourly | CHF 5,640 |
| C-131 · Due diligence | Fixed fee | CHF 2,590 |
| C-140 · Operations | Hourly | CHF 1,840 |
AI-assisted time is captured automatically and shown beside time entries, never added to them. Hourly: you decide how it is billed. Fixed fee: see what the fee pays per hour.
Your people keep their AI tools. You decide which tools and data are in scope, and HEBED links each AI session to the right engagement and delivery phase.
OpenAIClaudeMistralCopilotPPrivate modelsSet up once between your people and their AI tools. Agree which tools and data are in scope.
Your people keep the AI tools they use today.
AI time and cost captured automatically in supported tools and linked to engagements.
Select the proxy to see supported AI activity become visible and ready to link to the right engagement and delivery phase.
Illustrative flow. Tool coverage, data access and confidentiality scope are agreed with each firm before set-up.
See AI-assisted time and cost beside the fees and time entries of your own engagements.
HEBED Community brings together professionals, business leaders, researchers and students in Geneva to look at how AI is really used at work: its value, its limits and the safeguards it needs.
Three audiences, one aim: help people use AI with confidence and keep enough critical distance to judge what it produces.
A teaching session on how large language models produce their answers, where they go wrong and how to handle sensitive information.
A seminar for SME leaders with a live AI agent built for the session: the practical value it brings, and the risks once a system acts beyond a single prompt.
HEBED presented the product and discussed what organisations can see of their AI use, where safeguards are needed and how controls stay clear as tools change.
Held for SME leaders at the Mövenpick Hotel in Geneva. An AI agent built for the session shows its practical value inside a business, and the risks that appear when a system acts beyond a single prompt.
Open to anyone who wants practical, grounded conversations about AI at work.
Lawyers, accountants and consultants using AI on client work.
People studying how AI is adopted and governed.
SME executives and founders deciding how AI enters their business.
Hear about our next sessions and discussions on AI in professional practice.
AI now does part of the work in legal, accounting and consulting firms. Much of its time and cost stays out of sight. HEBED makes it visible, so you can decide what it is worth.
HEG GenèveHES-SO · Applied researchInnosuisseInnovation Cheque supportAI is entering client work faster than firms can see or measure it. Much of its time and cost never reaches an engagement.
Applied research at HEG Genève (HES-SO) into how AI is adopted at work, including Shadow AI: use that grows before anyone can see it.
Time and billing systems understand hours, engagements and fees. AI adds a layer of work and cost they were never built to see.
HEBED makes that layer visible and connects it to engagements, time entries and fees, so you can decide what it is worth. Developed in Geneva with support from an Innosuisse Innovation Cheque.
